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Karlsruhe House of Young Scientists (KHYS)

Straße am Forum 3
76131 Karlsruhe

Tel:  +49 (0)721 608-46185
Fax: +49 (0)721 608-46222

Geb. 30.96
February 2021
April 2021
March 2021

Weitere Veranstaltungen...
  KHYS-Handbuch Promovieren am KIT

Registration with KHYS

Registering with KHYS is the way to gain access to a variety of KHYS offers.

>> Advantages at a glance
>> Further information on KHYS membership

Currently we have two registration portals which differ with regard to the target groups.
Therefore please note the following information about registration!

You would like to do your doctorate at one of the eleven KIT Departments?

According to § 38, par. 5 of the State Higher Education Act of Baden-Württemberg (Landeshochschulgesetz; LHG) all doctoral researchers pursuing their doctorate at a KIT Department need to register with KHYS.

Requirements for registration with KHYS:

  • You have concluded a doctoral agreement with your supervisor.
  • To use Docata, the web portal for doctoral researchers at KIT, you need a KIT account (type "ab1234@kit.edu" or "ab1234@partner.kit.edu).

    Note: please do NOT use your student account (type "ab1234@student.kit.edu").

>> Registration with Docata

>> information on registration and further formal steps to do a doctorate at KIT

>> FAQs (Frequently asked questions)

>> to the Data Protection Declaration

You have been accepted as a doctoral researcher at a different university, but your main research focus is at KIT or you are supervised at KIT?

>> Registration with the KHYS Network

Registration with the KHYS and participation in the subsequent entry of data via Docata are still possible without restrictions even in the current situation.
We are currently only available by e-mail. If you have questions and/or problems with Docata, please send us an e-mail to: docata∂khys.kit.edu.
Please also let us know how and when we can most effectively reach you by telephone. We will gladly call you back.
We apologise for any delays in answering your enquiries - however, we will do our best to ensure a smooth workflow.


Information on registration and the further formal steps to do a doctorate at KIT as of January 01, 2015:

The order of the steps mentioned above must be strictly adhered to. Registration with KHYS takes place immediately after the conclusion of the doctoral agreement only.

Please observe the current doctoral ordinance of your Department and the information on their website.


  1. Conclusion of a doctoral agreement: Directly after the promise of acceptance, the first advisor and the doctoral researcher conclude a doctoral agreement (§ 38, paragraph 5 of the state law on universities and colleges in Baden-Württemberg) >> Doctoral Agreement

  2. Registration with KHYS:
    2.1 Login with KIT account: For registration, a KIT account/user account is required. With the registration name (of the type "ab1234") and the password of your KIT account, you can log in. >> Information on the KIT account

    2.2 Complete the registration form: Enter the data on your doctoral project in the registration form and upload the necessary documents and attachements in Docata. Please make sure that the entries agree with the data given in your documents (e.g. doctoral agreement, proof of studies)! Please note that you have to close all browser windows to log out securely!

    2.3 Confirmation of registration: You will receive a confirmation of registration in writing (PDF) by KHYS usually within 10 working days.
    With your registration, you automatically become a member of KHYS. >> Information on KHYS membership

    NEW with Docata:
    As soon as your registration application has been checked by KHYS, you can download the KHYS registration certificate from Docata.

  3. Request for acceptance to your KIT Department: Following registration, submit a request for acceptance to your KIT Department as soon as possible, at latest within six months upon the conclusion of the doctoral agreement.

    NEW with Docata:
    In Docata you can download a form for the request of acceptance which has been prefilled with the data you entered in.

    You submit this together with the registration certificate and all other documents and attachments in accordance with the doctoral ordinance of your KIT Department.
    >> Information on the acceptance as a Doctoral Researcher


Kindly note the important notices and information on KHYS membership and changes to your data.

If you have questions or wish your data to be changed please contact Gaby Weick.