Application Academic Year 2024/25

The call for the 18th KIT Doctoral Award is addressed to doctoral graduates who have completed their doctorate with “summa cum laude” in the the academic year 2024/25. Decisive is the date of the thesis defense (October 1, 2024–September 30, 2025). Applicants can submit their own applications or be nominated by supervisors or reviewers.

To ensure a smooth and efficient application process, we kindly ask you to carefully review the information below and to use the checklist provided (document 6). This checklist is designed to help you verify that all required documents are correctly prepared, named, and submitted. 

Please note that it is your responsibility to ensure the completeness and accuracy of your application. Incomplete or incorrectly submitted applications may be excluded from the selection process.

Required Documents
  1. ▶ Assessment form completed by main supervisor (Word template)
  2. Curriculum vitae, including information on the duration of the candidates’ studies and doctoral research, awards, stays abroad, social commitment, patents and conference contributions. Conference contributions are to be divided into talks/presentations and posters.
  3. List of publications (please divide your list in publications before the start of your doctorate, during your doctorate and after the completion of your doctorate and indicate whether the publications have been peer-reviewed; please pay attention to the categories listed in the Excel sheet table which has to be submitted additionally)
  4. Copy of the doctoral certificates and the doctoral diploma (additional certificates upon request)

Please submit documents 1-4 (or 2-4 if the assessment form is handed in separately) in the order mentioned in one PDF file, named Family name, first name_Application KIT Doctoral Award 2024-25.

The assessment form can also be handed in separately.

Additionally and separately to be submitted:

  1. completed ▶ Excel summary sheet with information matching the CV and publication list. This document serves as an overview and will also be made available to the selection committee.
    • named Family name, first name_Submission_KIT Doctoral Award 2024-25
  2. completed and signed ▶ checklist
    • named Family name, first name_Checklist_KIT Doctoral Award 2024-25

Summarized: A total of three documents must be submitted by Monday, October 13, 2025. Please send them by ▶ e-mail to Karlsruhe House of Young Scientists (KHYS).

Final Information on Applying
  • The Excel sheet and the checklist must be submitted in English. All other documents can also be submitted in German. In principle, English is the preferred language, as the selection commission communicates mainly in English.
  • The information in the Excel sheet must correspond to the CV. Discrepancies may lead to a negative evaluation or to the application being excluded.
  • Supervisors can only nominate one applicant.
  • It is your responsibility to ensure the completeness and accuracy of your application.
  • Incomplete or incorrectly submitted applications may be excluded from the selection process.

Your contact person at KHYS is ▶ Nadja Mazko.

Please ensure that you also read the ▶ FAQ and the ▶ Information on Data Protection according to Article 13 of the General Data Protection Regulation (GDPR).

Prize Money

Please note that the prize money may be subject to income tax and social security contributions. The Personnel Service (PSE) provides ▶ information on prize money (only available within the KIT network).

Selection and Award Ceremony

The award winners are selected by the ▶ Council for Research and Promotion of Young Scientists (CRYS). The final decision is made by the Executive Board of KIT. The awards will be presented during a formal ceremony. All recipients will receive detailed information in advance.

We look forward to receiving numerous exciting applications and nominations!