Subsequent Entry of Data – the Duty of all Doctoral Researchers to Provide Information According to HSchulDSV BW

Due to the amendment of the Baden-Württemberg Higher Education Data Protection Ordinance (HSchulDSV BW) as of June 6, 2019, all doctoral researchers are obliged to provide KIT with the data specified in art. 9a par. 1 of the HSchulDSV BW when concluding the doctoral agreement.

This obligation to provide information applies retroactively to all doctoral researchers who have concluded a doctoral agreement with their supervisor before October 1, 2019.

For this reason, we call on all doctoral researchers who are pursuing their doctorate at a KIT Department to fulfil their duty to provide information and to take part in the process of subsequent entry of data.

For your support we provide the following information:


▶ Three steps to the subsequent entry of data

▶ Information on access to the Docata web portal

▶ Factsheet subsequent entry of data (download)

Note: All doctoral researchers who have registered in 2019 via the new Docata web portal only have to add or update individual data.


Three Steps to the Subsequent Entry of Data



Information on Access to the Docata Web Portal

You have a KIT account?

If your KIT account matches the type "" or "", then you can log in to Docata directly under the following link and start the assistant for subsequent entry of data:

▶ Login Docata

The login with your KIT account does not work?

Please send us an e-mail with the subject "KIT account" to ▶ docata∂ and the following information:

  • KIT account with type "" or
  • First name and surname
  • Short description where the problem occurs and which error message is displayed (screenshot if applicable)

You do not have a KIT account (anymore)?

If you do not have a KIT account (anymore), you will receive a Docata account from us.
Simply send us an e-mail with the subject "Docata access" to ▶ docata∂ We will get in touch with you as soon as possible..