Home | deutsch  | Impressum | Sitemap | KIT

Graduate Funding from the German States

Überblick

 

  Current Deadlines /Dates
  Contact
  General Information
 A. Individual funding
  1. Requirements
  2. Funding amounts and other parameters
  3. Application procedure (First application)
  4. After approval of funding
  5. Information on stays abroad
  6. Information on family allowances
  7. Application procedure (Continued scholarships)
  8. Completion of funding
  9. FAQ
 B. Funding in structured doctoral programs
 C. Dissertation Completion Scholarships

 

Current Deadlines/Dates

  • The application deadline for the next possible beginning of funding is Tuesday, October 4, 2016
  • You can either submit your hardcopy application by mail (your application must have reached KHYS by no later than 2016/10/04) or you hand it in personally by 2016/10/04 from 10am to 12am
  • Please also submit the digital version of your application to lgf15∂khys.kit.edu also no later than 2016/10/04, 12am
  • Please ensure that you also read the FAQ.

 

<< back to top

 

Contact

If you have any further questions, please contact Jana Schmitt.
E-Mail: lgf15∂khys.kit.edu
Phone: +49 (0) 721 608- 45293
Please ensure that you also read the FAQ.

 

<< back to top

General Information

The scholarships for highly-qualified junior researchers aim to support and promote junior researchers.

At KIT scholarships will be awarded as independent scholarships and in the framework of structured doctoral studies. Applicants whose project is thematically affiliated to the Karlsruhe School of Elementary Particle and Astroparticle Physics (KSETA) have to apply directly at KSETA for a scholarship within the framework of the Graduate Funding from the German States.

Legal foundation (available only in German language)

• The Law on Graduate Funding from the German States (as of 2010/02/04) > PDF-Download
• The Statute of the Karlsruhe Institute of Technology (KIT) for the implementation of the Law on Graduate Funding from the German States (as of 2010/12/20) > PDF-Download

 

<< back to top

 

A. Indipendent Scholarships (standard funding)

1. Requirements

If you want to be granted a scholarship for your doctoral research period, you must meet the following requirements:

  1. A completed university degree
  2. Outstanding qualifications
  3. A scientific research project that is expected to be of significance to the respective field of research
  4. Acceptance as a doctoral researcher by the respective KIT department ("Faktultät")
  5. Scientific supervision by a full/associate/assistant professor from one of the KIT departments ("Fakultät")


<< back to top

 

2. Funding amounts and other parameters

  • € 1,468/m basic scholarship. This amount includes a flat rate for material and travel expenses
  • € 400/m family allowance for one child, € 100/m for 2 or more childs
  • Funding is awarded for a maximum of 36 months. The initial application covers a period of 12 months, two follow-up applications for a continued scholarship can extend the scholarship for another 12 or 24 months
  • Call for application is open to all disciplines
  • Taxable income as defined in the German Income Tax Act EStG of the scholarship holders in the funding period may not exceed € 20,000 a year. For every child this amount is increased by € 1,000. Examples for tax-free income (German only, enumeration is not exhaustive).
  • If and when there is an existing employment relationship with KIT, or one is to be concluded, to inform the service unit Human Resources (PSE) of the scholarship.

 

<< back to top

 

3. Application procedure (first application)

The application deadline for the next possible beginning of funding is Tuesday, October 4, 2016

3.1. First application:

You need to hand in the following documents in hardcopy:

  • Check list > PDF-Download
  • Scholarship application form (as of 2016/11/08) > Download
  • Your work plan including a time schedule, which is a maximum of five pages long
  • Document "Guideline for assessment LGF" of the supervisor (does not replace the expert opinion > Download
  • The expert opinion of the supervisor of your research project (full/associate/assistant professor), which includes a reliable answer to the question as to how your supervisor intends to finance your doctoral research in the case that your doctoral research period exceeds the funding period; In addition, the transcript must state to what percentage of the best students of his or her year the applicant belongs.
  • The expert opinion of a second full/associate/assistant professor
  • Legally certified copies of your degree certificates (certificates from the preliminary and main study periods and/or Bachelor and Master certificates including a transcript of records)
  • Official letter of acceptance as a doctoral researcher at the KIT department (Fakultät)
  • Your CV (in table form), in particular listing information concerning your course of study up to now
  • Declaration of implementation of the Law on Graduate Funding from the German States (as of 2016/05/30) > Download
  • Written confirmation from the Residents' Registration Office ("Einwohnermeldeamt") stating that your child lives in your household (if you have applied for a family allowance)

    The following documents have to be handed in digitally:

    • All of the application documents (work plan, time schedule, letters of recommendation, CV, certificates etc.) in the exact order as stated above and in one single PDF file (apart from the table)
    • Table Key Data Application (Excel file) > Download

    The documents should be directed to the central committee of the Graduate Funding from the German States and submitted to KHYS (Jana Schmitt). Concerning the application deadline and modalities (see current call for application)


      3.2. Selection procedure (First application):

      The two-step selection procedure will take place in mid-November each year:

      1. After the formal check at KHYS, the applications will be forwarded to the respective committee at the KIT departments. Here the applications will be assed and ranked and forwarded to the central committee.
      2. Taking note of the assessments and rankings of the respective department´s committees, the central committee makes the final decision. Chairman of the central committee is the Vice President for Research, Prof. Dr. Oliver Kraft.

      KHYS informs the applicants about the results as soon as possible.

      * The central awarding committee (LGF) is composed in accordance with the statutes of a member of the presidential committee, five members of the group of KIT department (Fakultät) members and extraordinary professors, the spokeswoman for the Equal Opportunities Officer and 2 representatives of the group of academic / scientific staff.

       

      3.3 Picture of selection procedure (First application)

       

        

      << back to top

       

      4. After approval of funding

      • Delivery of approval of funding and waiver of objection (this must be signed and returned to KHYS)
      • To rule out any double funding, it may have to be withdrawn from already existing grants
      • Employment contracts may need to be adjusted (see § additional income). Upon lapse of the employee status at KIT (employment contract at KIT) the employeePvl3∂kit edu address expires. This needs to be applied for anew for the scholarship holders via the guest and partner management system by the institute
      • Scholarship holders must ensure their health insurance coverage themselves (see Handbuch für Promovierende manual for doing your PhD at KIT => chapter 2.6.1, p. 45)
      • The monthly payments are paid each month at the beginning of the month
      • The begin of funding on 01.01. every year cannot be changed
      • If and when there is an existing employment relationship with KIT, or one is to be concluded, to inform the service unit Human Resources (PSE) of the scholarship

       

      << back to top

       

      5. Information on stays abroad

      Scholarship holders are generally permitted to spend research time outside of Germany during the Graduate Funding from the German States (LGF) scholarship period.

      Important indications:

      • Financial aid from the LGF may, however, be suspended for a maximum of one year if a scholarship holder is spending a research period abroad and has applied for the suspension.
      • During the requested suspension period, the scholarship holder may receive a full scholarship from a different sponsoring body.

       

        You can apply for the following grants, among others:

        Support of a stay abroad through KHYS (Research Travel Grant)

        • Support for travel and sibsistence expenses for three to six-month research stay at a university or a company abroad
        • The KHYS Research Travel Grant is not available for participation in congresses and conferences.
        Requirements (i.a.)
          • You must be a member of the KHYS.
          • During your research stay abroad, you must continue to be employed by your KIT institute/working group (in a position that is at least equivalent to a half-time position in the remuneration grade TVL-E13)
          • For doctoral researchers: Your research project abroad must not be a fundamental component of your doctoral studies but instead an expansion of these studies.

           

          Promotion of a stay abroad by the DAAD:

          • Suspension for a maximum of 12 months to carry research projects abroad
          • Applications from doctoral researchers participating in a postgraduate program or other university research projects will not be considered.
          • Application for funding for a research stay abroad (as of 2011/08) > PDF download
          • Information sheet (as of 08/2013) > PDF download
          • Special terms and conditions (as of 2012) > PDF download
          • Language certificate form (as of 2012/07) > PDF download

          On our website you can find a list of other funding institutions that can financially support your research stay abroad (available in german only)



          << back to top

           

          6. Information on family allowances

          Within the scope of the funding a family allowance can be applied for (see Satzung des KIT zur Durchführung des LGFG, § 2 Fördersätze (available in German only)).
          Funding rate: € 400/m family allowance for 1 child, € 100/m for 2 or more children

          Apply for family allowance together with first application and application for a continued scholarship
          For more information, see page 2 (first application) or page 2 (application for a continued scholarship)

          Apply for family allowance during funding period
          All scholarship holders who are already receiving funding can apply for family allowance using this form: > Download

           

          << back to top

           

          7. Application procedure (Continued scholarships for 24 or 36 months)

          Applications for the continuation of scholarships always have to submitted with the same deadline as those for first approval (see current dates / periods) of each year. (Exception: should the funding have been begun later (successor) or have been interrupted, please submit the application for a continued scholarship at the latest six weeks before the end of funding).

           

          7.1. Application for continued scholarship

          You need to hand in the following documents in hardcopy and digital version:

          • Application for a continued scholarship for a doctoral researcher (as of 2017/01/18) > Download
          • A work report including the work and time schedule of the research completed so far and a work and time schedule for the work concerning issues that still have to be solved, which is a maximum of five pages long
          • An expert opinion from the supervisor of the doctoral research project
          • Declaration of implementation of the Law on Graduate Funding from the German States (as of 2015/05/30) > Download
          • Written confirmation from the Residents' Registration Office* ("Einwohnermeldeamt") stating that your child lives in your household (if a family allowance has been applied for)

          * Only applicable if this confirmation was not included with the first application or the details have changed.

           

          7.2. Application procedure (Application for continued scholarships)

          The central Awarding Commission (LGF)* will decide in its meeting on the applications for the contuination of scholarships in mid-November of each year. We will inform you in writing about the result of your application. In the meantime please refrain from inquiries.

           

          7.3 Picture of selection procedure (Application for continued scholarships)

           

           

           

          << back to top

            

          8. Completion of funding

          Six months after the funding period at the latest you have to submit a final report (1-2 pages). The following aspects have to be considered:

          • Objectives and impact of the research work
          • Progress of work up to now (which steps have been realized yet?)
          • Which steps are required to complete the work?
          • If applicable, you could provide information about published papers during the funding.

           

          << back to top

           

          9. FAQ

          If you have any questions, please feel free to contact us at any time. You can find the answers to our frequently asked questions on our FAQ List > Download


          << back to top

           

          B. Funding in structured doctoral programs

          For detailed modalities about funding and application, please refer to:

          ENRES (Energiesysteme und Ressourceneffizienz)
          KIT/HS Pforzheim/ HS Stuttgart
          Questions about politics, economy and city planning
          GUP (Gefügestruktur- und Prozessbewertung)
          KIT/HS Karlsruhe
          Themenfelder:
          I. Mikrostruktur-Mechanik-Wechselwirkung
          II. Polykristalline Mikrostrukturen

          KSETA (Karlsruhe School of Elementary Particle and Astroparticle Physics)
          KIT
          Elementary particle physics and cosmology
          MERAGEM (Modellierung, Entworf, Realisierung und Automatisierung von gedruckter Elektronik und ihren Materialien)
          KIT/HS Offenburg
          Material science, physics, electronic engineering and information technology, computer science

           

          << back to top

           

          C. Dissertation Completion Scholarship

          Currently there is no call for applications.


          << back to top