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Registration with KHYS

According to § 38, paragraph 5 of the state law on universities and colleges in Baden-Württemberg (Landeshochschulgesetz; LHG), the central registration of all doctoral researchers at KIT was introduced before their application for acceptance to a KIT Department.

>> Information on registration and further formal steps to do a doctorate at KIT


Currently Docata - the new web portal for doctoral researchers - is being implemented.

Docata not only supports KIT in fulfilling its legal (reporting) duties (e.g. according to § 5 Law on Higher Education Statistics Act (Hochschulstatistikgesetz; HStatG), but also supports doctoral researchers regarding the formal steps along the entire doctoral phase.

If you would like to apply for acceptance at one of the following KIT Departments, then the registration is ONLY possible via Docata:

  • KIT Department of Physics
  • KIT Department of Electrical Engineering and Information Technology

>> to the registration via Docata


If you would like to do your doctorate at one of the other KIT Departments, please continue to register via the old KHYS Registration Portal.

>> to the login to the KHYS Registration Portal


Requirements for registration with KHYS:

  • You have concluded a doctoral agreement with your supervisor.
  • You have a KIT account

Frequently asked questions >> FAQs

>> to the Data Protection Declaration (in German only)




Information on registration and the further formal steps to do a doctorate at KIT as of January 01, 2015:

The order of the steps mentioned above must be strictly adhered to. Registration with KHYS takes place after the conclusion of the doctoral agreement only.

Please observe the current doctoral ordinance of your Department and the information on their website.


  1. Conclusion of a doctoral agreement: Directly after the promise of acceptance, the first advisor and the doctoral researcher conclude a doctoral agreement (§ 38, paragraph 5 of the state law on universities and colleges in Baden-Württemberg) >> Doctoral Agreement

  2. Registration with KHYS:
    2.1 Login with KIT account: For registration, a KIT account/user account is required. With the registration name (of the type "ab1234") and the password of your KIT account, you can log in. >> Information on the KIT account

    2.2 Complete the registration form: Enter the data on your doctoral project in the registration form and upload the necessary documents and attachements in Docata. Please make sure that the entries agree with the data given in your documents (e.g. doctoral agreement, proof of studies)! Please note that you have to close all browser windows to log out securely!

    2.3 Confirmation of registration: You will receive a confirmation of registration in writing (PDF) by KHYS usually within 10 working days.
    With your registration, you automatically become a member of KHYS. >> Information on KHYS membership

    NEW with Docata:
    As soon as your registration application has been checked by KHYS, you can download the KHYS registration certificate from Docata.

  3. Request for acceptance to your KIT Department: Following registration, submit a request for acceptance to your KIT Department as soon as possible, at latest within six months upon the conclusion of the doctoral agreement.

    NEW with Docata:
    In Docata you can download a form for the request of acceptance which has been prefilled with the data you entered in.

    You submit this together with the registration certificate and all other documents and attachments in accordance with the doctoral ordinance of your KIT Department.
    >> Information on the acceptance as a Doctoral Researcher


Kindly note the important notices and information on KHYS membership and changes to your data.

If you have questions or wish your data to be changed please contact Gaby Weick.