Karlsruhe House of Young Scientists (KHYS)

Description of Modules

Module 1: Short-term journeys of KIT postdocs

This module allows postdocs among other things to initiate a new important and beneficial contact, for example by visiting a researcher or research group that is renowned in the postdoc’s area of expertise. It is also possible to use the fund in order to prepare a long-term research stay planned for the future or to spend a short-term stay at an industry company that is relevant to the postdoc’s research project. The module will also cover costs for active participations in conferences or trade fairs.

Scope of funding:
The funding provided through ConYS covers travel and subsistence expenses for a period of up to four weeks. The travel accounting will take place according to the provisions of the Baden-Württemberg travel expenses law (Landesreisekostengesetz, LRKG).

Payment arrangements:
Please note that the entire accounting for the travel expenses has to be made via KHYS. Your institute may not cover any bills beforehand. Additional information concerning payment arrangements and the possibility to apply for an advance payment (“Vorschuss”) will be supplied along with the notification of approval.

 

Module 2: Short-term stays of young scientists at KIT

This module allows postdoctoral researchers to invite an external doctoral researcher or a postdoc to come to KIT for a research stay. The stay of the tandem partner can be used for preparing joint publications and/or research projects and to strategically discuss new projects and proposals for third-party funding. This module helps postdocs to strengthen existing contacts and to use them to move forward with their career planning.
If the (post)doctoral researcher coming to KIT as a guest has a scholarship to finance his or her (post)doctorate, he or she has to ensure that the scholarship provider consents with the funding in the framework of ConYS. For non-EU citizens, the notification of approval will be given under the condition of a positive outcome of a check regarding foreign trade regulations.

Scope of funding:
The funding provided through ConYS covers travel and accommodation expenses for a stay of one month. The guest will receive a refund for the costs of the journey to and from Karlsruhe (economy class tickets for flight/train) as well as the accommodation costs for the stay in Karlsruhe. The costs for accommodation should not exceed EUR 1,200 for the one month. For the travel accounting process according to the provisions of the Baden-Württemberg travel expenses law (Landesreisekostengesetz, LRKG), the guest needs to provide all original receipts (including boarding pass) as well as payment confirmations.

Payment arrangements:
The process for the payment will be defined for each guest individually. As a rule, the reimbursement of the travel costs will take place once the stay has been concluded. This means that the guest will have to pay for the journey in advance. KHYS will directly assign and pay out the grant to the guest. Additional information concerning payment arrangements will be supplied along with the notification of approval.

 

Module 3: Event support

This module provides postdocs with financial support for independently organizing and implementing events at KIT. In principal, the events should include guests from outside KIT and support the applicants in further attaining their career goals – inside or outside academia. The funding can cover costs for typical events such as conferences, workshops, seminars, or summer schools but also for talks from (international) alumni or guests from science or industry. It is also possible to stage fireside chats or strategic meetings for discussing publications or proposals for third-party funding. At least one of the following criteria should apply: The event should be international, interdisciplinary, or industry-related.

Scope of funding:
The funding provided through ConYS can cover costs for room rental, material expenses, travel costs, fees for trainers or speakers, or catering costs. It is also possible to cover the salary for a student or research assistant (“Hiwi”) who supports the postdoc in the organization of the event. The general administrative as well as budgetary and economic regulations of KIT apply.

Payment arrangement:
Payment arrangements will be individually defined together with KHYS depending on the costs in question. Additional information concerning payment arrangements will be supplied along with the notification of approval.

 

Please note for all three modules:

  • Due to calculations using estimates of costs, it may happen that the approved funds do not fully cover the expenses for the individual modules. In this case, the applicant must reduce spending or additionally use funds of his/her institute.
  • Non-compliance with the stipulations of ConYS may induce KHYS to withdraw the funding approval, refuse payments, or reclaim payments that it has already made.