Karlsruhe House of Young Scientists (KHYS)

Enrollment as a doctoral researcher (optional)

After you have found a supervisor and received your letter of acceptance, you can choose to enroll as a doctoral student at KIT. However, only doctoral researchers whose employment contract at KIT is not more than 49%, can be enrolled at KIT. Doctoral researchers accepted by a KIT Department who are employed full-time outside KIT can enroll. The length of enrollment depends on the maximum duration of the doctoral research phase laid down in the doctoral ordinance (between three and five years; an extension is basically possible). The enrollment fee is about EUR 150 per semester. Doctoral researchers can enroll at any time. From a legal point of view, enrolled doctoral researchers belong to the group of students. However, please note that enrolled doctoral researchers in general cannot profit from a reduction in health insurance contributions.

With enrollment at KIT you get:

  • a KIT card;
  • the right to free travel in the public transportation network of the Karlsruhe Transport Authority (KVV) External Link on weekdays between 6 p.m.- 5 a.m. as well as full time on weekends and public holidays;
  • the option to buy the extended KVV “Studikarte External Link” offer for use of public transport during weekdays as well (ca. EUR 160 for 6 months);
  • the use of the offers of Studierendenwerk Karlsruhe External Link, e.g. the student discount in the dining halls and cafeterias as well as access to the university sports facilites;
  • free participation in a language course per semester;
  • if applicable further student benefits (e.g. first-year rucksack External Link, free of charge use of Badische Landesbibliothek)

With enrollment you have:

  • liability and accident insurance (for stays at KIT and routes to and from KIT).
  • If you don’t have an employment contract with KIT enrollment is recommended for insurance reasons. For more information on accident and liability insurance, please visit Studierendenwerk Karlsruhe External Link.
Enrollment for German doctoral researchers

German doctoral researchers apply for enrollment at the Studierendenservice. Please print the “Antrag auf Einschreibung als Doktorand/-in External Link” and send it with the following documents to the Studierendenservice by post or deliver it there in person. In addition to the filled-in form for the "Antrag" please hand in the following documents:

  • copies of the secondary school leaving certificate and the bachelor and master certificates, or, if applicable, the diploma or state examination certificate;
  • confirmation of acceptance as a doctoral researcher by the respective KIT Department;
  • confirmation of health insurance coverage (confirmation of coverage including company registration number as well as reporting forms for enrollment at a university);
  • if applicable, proof of scholarship or of the employment relationship at KIT;
  • if an employment relationship at KIT exists: a confirmation of the “Personalservice” unit (PSE) that the employment is not a main occupation in accordance with § 9 subsection 1 LHG (see application form);
  • proof of withdrawal from register of students (“Exmatrikulation”) (bachelor and master's degree program or diploma program);
  • If applicable, submit a contract for a binational doctorate (in the case of enrollment at a foreign university, you will be exempted from the administrative fee External Link at KIT (not from the student union fee and not from the student body contribution).
Doctoral researchers from abroad

Doctoral researchers from abroad apply for enrollment using the online application system External Link by the International Students Office. There, you first have to create a user account and then start the application process. Apart from the online application form, you will need to hand in the following documents:

  • copies of your bachelor and master’s degree certificates in the original language as well as certified translations in German or English;
  • copies of the transcript of records in the original language as well as certified translations in German or English;
  • copy of the letter of acceptance by the KIT Department;
  • confirmation of financing for the doctorate;
  • copy of the registration confirmation issued by KHYS;
  • language test results etc. (if applicable);
  • If applicable, submit a contract for a binational doctorate (in the case of enrollment at a foreign university, you will be exempted from the administrative fee External Link at KIT (not from the student union fee and not from the student body contribution).

International doctoral researchers please contact the International Students Office External Link staff for further information about enrollment at KIT.