Emergency Fund to Support the Conclusion of the Doctorate

In the course of the restrictions currently implemented due to the coronavirus pandemic, there are sometimes considerable delays in completing doctorates. For example, laboratories can only be used to a limited extent, necessary (international) travel for field trips, measurements, etc. has to be postponed, extraordinary tasks have to be completed, and children have to be looked after out of turn. In addition, some supervisors are not available to the usual extent for scientific exchange, especially if they also have children or relatives to look after and care for. This challenging situation means that in some cases, through no fault of their own, employment contracts of doctoral researchers expire before they have completed their doctorates, and due to a lack of financial resources on the part of the institutes, no or only limited follow-up funding is possible.

In order to support doctoral researchers during this challenging time and to enable a successful completion, KHYS has set up an Emergency Fund to Support the Conclusion of the Doctorate. The aim of the measure is to support KIT doctoral researchers who were unable to work on their doctoral project as planned due to the restrictive measures and whose temporary funding is coming to an end without follow-up funding being available.

Scope of funding

Provision of funds to institutes to finance half-time positions (E13) for KIT doctoral researchers who are particularly affected by the restrictions implemented due to the coronavirus pandemic. The funds are provided for a period of three to six months1.

Framework condition

The institute in question must submit proof of submission of the doctoral researcher’s request for admission to the doctoral procedure to KHYS within six months after the end of the funding. The head of the institute, at which the doctoral researcher has been or will be employed, repays the funds if the request for admission to the doctoral procedure is not submitted within six months after the end of the funding.


For more information, please refer to the ▶ current call for applications and the ▶ process. In addition a ▶ PDF file containing all information is available for printing.

If you have any questions about the Emergency Fund, please contact Andreas Hahmann at ▶ notfallfonds∂khys.kit.edu.



1 The personnel costs are covered by KHYS through a transfer of the booking to a KHYS account. Co-financing by the institute to extend the percentage of the contract is possible. The doctoral researcher’s institute takes care of all administrative aspects, such as contract creation/renewal etc., and will contact the Human Resources (PSE) business unit accordingly. If no contract is concluded, no funds will be provided by KHYS. It may be advisable to clarify hiring requirements at an early stage.
In the case of doctoral researchers who were previously financed by a scholarship, there are aspects that must be discussed with PSE in order to avoid disadvantages for the doctoral researcher. For doctoral researchers who have a student visa for their stay in Germany, please note that the employment contract can only cover 49%. This means that enrolment is still possible.