As soon as the application has been approved, the KIT doctoral researcher, the KIT supervising professor, and the intern will get a corresponding notice via e-mail. The notification of approval will contain information on the amount of funding that will be paid out. Attached to the e-mail there will be Written Statements of Commitment, which have to be signed by the KIT doctoral researcher, the KIT supervising professor as well as the intern. Furthermore, the travel data has to be confirmed via e-mail.
Prior to arrival:
KIT doctoral researcher and supervising professor at KIT
Please note that legal issues have to be taken into account for the intern’s stay (e.g. the use of KIT infrastructure, insurance, intellectual property rights, liability, secrecy obligation). All this can be covered by concluding an Agreement on an Internship (“unvergüteter Praktikantenvertrag”, maximum duration: 90 days) with the intern.Please clarify any necessary formal steps with the persons in charge at KIT. For more information on internship agreements please contact Alina Berger (Campus North) or Jasmin Holzmiller (Campus South). When contacting them, please indicate the application for the Internship Grant at KHYS. Please bear in mind that you may have to allow for enough processing time for the agreement (up to three months).
The KIT doctoral researcher shall assist the intern with regard to administrative issues or questions concerning working at KIT or living in Karlsruhe. Please note that the International Students Office can also provide support with the planning and execution of the necessary procedures for the intern’s stay in Karlsruhe.
We recommend that the intern checks in good time whether he or she needs a visa for the stay in Germany. For questions concerning visa the intern can first contact us at internshipgrant∂khys.kit.edu. For further questions, the intern should contact the respective German Embassy or German Consulate. Due to legal issues (e.g. the use of KIT infrastructure, insurance, intellectual property rights, liability, secrecy obligation) we recommend that the intern signs an Agreement on an Internship (maximum duration: 90 days). This will require the intern to be enrolled at KIT which costs between €78 and €144 EUR. Since it is mandatory to have health and private liability insurance coverage for a stay in Germany we recommend that the intern gets in contact with insurance companies in his/her home country. Another option would be a combined health, accident and liability insurance offered by the DAAD Group Insurance scheme (tariff 728-D - also available for non-compulsory internships in the framework of this funding). For short-term stays, guests can book a room at KIT’s International Guesthouse or at the Gastdozentenhaus (house for guest lecturers). Additional accommodation possibilities are listed in the PDF file How to search for accommodation published by the Department of International Affairs. However, bookings have to be made well in advance.
Please note that the International Students Office can provide support with the planning and execution of the necessary procedures for the intern’s stay in Karlsruhe. Please also have a look at the Intern Handbook.
In addition the KIT doctoral researcher shall provide assistance with regard to administrative issues or questions concerning working at KIT or living in Karlsruhe.
KHYS will directly assign and pay out the grant to the intern. The grant payment will be carried out according to prior agreement for each individual case as soon as the intern comes to KIT. Please note that the amount of funding for travel expenses will only cover the flat-rate sum specified by DAAD that varies depending on the country of departure [download (German only)]. Since the KHYS payment will only be made once the intern comes to KIT he or she will have to pay for the journey in advance. The flat-rate subsistence allowance is €650 for each month or €162.50 for each week respectively. There will be no accounting according to the actual costs incurred. Should the actual length of stay be shorter than indicated in the application form and/or the letter of grant approval KHYS is entitled to reclaim the surplus.
Duty to report:
Please note that both the KIT doctoral researcher and the intern will have to send us a final report within two weeks after the intern’s stay at KIT. Templates for the reports will be made available. The obligation to submit a report is a compulsory part of the Internship Grant.
Please refer to our FAQ for any questions you may have concerning the Internship Grant. If you have further questions regarding the Internship Grant please feel free to contact Andreas Hahmann or write an e-mail to internshipgrant∂khys.kit.edu.