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Procedure

Approval:

As soon as your application has been approved, you will be notified via e-mail. The notification of approval will contain information on the amount of funding that will be paid out and will cover all four modules. Attached to the e-mail there will be a Written Statement of Commitment that you have to sign and send back to us.

All persons who will receive funding in the framework of Modules 2.1, 2.2, and 3 will receive individual letters of grant approval. In addition, they will have to sign agreements covering the grant payment.

Both the applicant and the person(s) who will receive funding will be sent information sheets for the respective module(s). These will include extensive information regarding administrative steps necessary for the payments and the preparation of the stay(s). The obligation to comply with the regulations and processes mentioned in these sheets is a compulsory part of the International Collaboration Package.

 

Reporting duty:

Once all activities funded by the International Collaboration Package have been completed, you are obliged to submit a final report within four weeks. Doctoral researchers (Modules 2.2 and Module 3) will also have to hand in a report within four weeks after their journey. Reporting obligations are a mandatory element for receiving funding within the framework of the International Collaboration Package. Templates for the reports will be made available. In addition, you as well as the doctoral researchers of KIT (Module 3) will be asked to participate in an online survey designed by DAAD at a later point in time.

For monitoring purposes it is also necessary that you notify us of the outcome resulting from the activities taking place within the framework of the International Collaboration Package (i.e. sustainable establishment of measures increasing the mobility and networking of doctoral researchers, successful application for third-party funding etc.). For a period of five years, we will therefore request to send us a short status update once a year.